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“Air Traffic Control” for Media RFP Proposal Management

Friday, May 10th, 2013

NextMark Planner RFP Manager Visualization

Last night, NextMark’s Digital Media Planning system was upgraded to give you a new tool for automatically keeping track of your Requests for Proposals (RFPs) and the proposals that come in response.

RFP management in digital advertising is well-known to be a frustrating mess. Despite recently celebrating the eighteenth anniversary of the banner ad, sending RFP requests and handling proposal responses is still a highly manual effort involving emails, Excel spreadsheets, shared file folders, phone calls, sticky notes, and plenty of manual labor. Despite its many failings and costing agencies more than $3,000 per campaign in labor, nobody has yet developed a widely adopted alternative to this time consuming and expensive process.

Fresh on the heels of version 2.0, NextMark Planner v2.1, released May 9, 2013, brings much needed automation to RFP management:

  • Send RFPs from your media plan – with contacts pre-filled for you (no more tracking down contact info)!
  • Automatically keeps track of who has viewed your RFP and who has responded with a proposal
  • Makes it easy to send reminders to those that have not responded
  • Automatically organizes all your proposals and documents (screen shots, media kits, etc.) all in one place
  • One-click access to proposal details
  • One-click accept or reject of proposals
  • Automatically tracks the status of every proposal – pending, accepted, or rejected
  • All this and more in a clean and super easy-to-use interface

This new set of features is now available to you if you’re using NextMark Planner. If you don’t yet have access, you can request it here: www.NextMark.com/planner.

RFP and proposal management just got easier with Planner 2.0

Thursday, April 18th, 2013

Proposal-Manager-Screen-Shot

NextMark today announced an upgrade to its digital media planning software, which adds key functionality for handling RFPs and media proposals.

The Request for Proposal or RFP process in digital advertising is well-known to be a frustrating mess. Despite recently celebrating the eighteenth anniversary of the banner ad, sending RFP requests and handling proposal responses is still a highly manual effort involving emails, Excel spreadsheets, shared file folders, phone calls, sticky notes, and plenty of manual labor. Despite its many failings and costing agencies more than $3,000 per campaign in labor, nobody has yet developed a widely adopted alternative to this time consuming and expensive process.

NextMark streamlines the RFP process with the latest upgrade to its Digital Media Planner system. Version 2.0 of Planner extends the platform’s functionality by enabling media planners to directly interact with publishers to request and manage media proposals. Now, instead of using spreadsheets and e-mail to negotiate pricing and placements, Planner’s Proposal Manager module enables you to:

  • Quickly and easily request proposals from any publisher
  • Automatically track the status of all RFP requests
  • Source additional proposals through Media Magnet
  • Receive proposals online with all documents automatically organized
  • Collaboratively review and negotiate proposals online
  • Accept proposals directly into your media plan with a button click

Unlike prior efforts to solve the RFP mess, NextMark has invested heavily into the design of the user experience for both buyers and sellers. Unlike other solutions, NextMark employs two modes of sourcing proposals: The typical RFP method and a new patent-pending Request for Consideration (or RFC) method. That latter enables qualified publishers to request consideration for plan-appropriate media, giving planners a wider array of choices when they construct their media plans.

“NextMark has been listening to its customers, and is building the right tools for digital media planning,” said Sean Cotton of True Media, an early Planner pilot user. “Adding RFP functionality to the planning tool really extends the functionality, and puts more of the workflow in a centralized place. Agencies have to start leveraging web-based tools to get smarter and more efficient about the way they plan and buy media—and get their planners to focus on more high value tasks that drive their clients’ success.”

Since its initial release only four months ago, Planner has already been upgraded four times based on new ideas from customers.

“This upgrade is another giant leap forward in delivering on the promise of programmatic direct buying,” remarked Joe Pych, NextMark’s President. “We’ve been getting fantastic advice from our development partner agencies, listening closely, and working diligently to realize this amazing vision. As a company, connecting media buyers and sellers is what we have been doing for 13 years, and I am glad we are starting to bring that same efficiency to digital.”

Planner 2.0 is available today. Free training is available to all registered users. To request more information or access to Planner, go to http://www.NextMark.com/planner.

NextMark nominated for ASPY award for “Best New Technology”

Monday, April 15th, 2013

nextmark aspy award nomination

I’m extremely happy to announce that NextMark has just been nominated for an ASPY award in the category of “Best New Technology” for our new Digital Media Planner tool. This award is given to “The company that has created the most impactful new technology platform specific to media, ad operations, social media, or mobile marketing. Nominees must include products specific to the advancement of media and advertising.”

It’s a tremendous honor to get this nomination because it comes from people who really know the business: highly respected industry veterans in the iMedia community who’ve seen just about everything and are experts in running digital advertising agencies. For them to select NextMark out of the hundreds of new technologies recently developed is a huge validation of the products we’ve been building to streamline digital media planning workflow. It’s also a huge validation of the fantastic advice we’ve been getting from our development partner agencies!

The winner will be announced on May 7th at the iMedia Agency Summit in Austin, Texas.

RFP Template for Digital Advertising

Friday, April 5th, 2013

request-for-proposal

After speaking with dozens of digital media publishers and planners, I’ve come realize that two things need to happen in order for more digital media proposals to be accepted:

1) The digital media planner (buyer) must communicate the campaign objectives, acceptance criteria, and detailed requirements in a manner that leaves no room for error or misunderstanding.

2) The digital media publisher (seller) must respond with a relevant proposal that includes all of the requested information. Take a look at the top 5 things you’ll find in digital media proposals that win.

The good news is that digital media spending continues to increase, and you can expect to see an even greater lift in demand for premium guaranteed inventory when interactive media buyers and sellers are effectively matched, consistently concise, and clearly understood.

Based on input from digital media buyers who have expressed their needs, I developed an EASY-RFP template using the desktop application most frequently used in 2012 by digital media planners; that’s right — Microsoft Excel!

I would like to thank Ali Hockenberry (IMM), Ed Frack (Klunk & Millan Advertising), Joel Nierman (Critical Mass), and Michelle Burnham (Burnham Marketing) for their insights and RFP template suggestions.

Click here to download your free RFP template for digital advertising. Feel free to use, modify, or incorporate this for your own RFP template. Your feedback is welcome!

You can use the Easy RFP template in conjunction with NextMark’s Digital Media Planner application. Planner eliminates the hassles associated with sending RFPs, managing proposals, and accepting proposals into your media plan.  Best part? It’s free. Request your access to NextMark Planner here.

Budgeting just got easier with NextMark Planner v1.2

Tuesday, January 29th, 2013

NextMark Planner Budget Overview

Tracking to client budgets can sometimes be a challenge in digital media planning. With the latest release of NextMark’s Digital Media Planner (version 1.2 released Friday, 1/25/13), you now have a handy visualization on your homepage that makes it easier for you to stay on budget on all your campaigns.

Want to get NextMark Planner? Request your free access here.

 

Digital media planning just got even easier

Wednesday, December 19th, 2012

Planner campaign start

Less than three weeks ago, we introduced the new Digital Media Planner tool. It was built specifically to make digital media media planning easy. Today, we upgraded the software to make it even easier. Now when you create a new campaign, you are greeted with four easy options to get started: import a file, suggestion tool, search tool, or type-ahead. In every case, the system is making your life as a media planner easier.

Want to learn more about the tool? Go to http://www.NextMark.com/planner.

NextMark Aims to Replace Excel With New Digital Media Planner

Sunday, December 2nd, 2012

Scottsdale, AZ – December 2, 2012 – NextMark, Inc. today unveiled a new system for automating digital media planning workflow at advertising agencies at the iMedia Agency Summit conference in Scottsdale, Arizona. The new system is called Digital Media Planner.

According to NextMark’s research, it costs agencies more than $40,000 per campaign in labor costs to create and execute a digital media plan and executing a digital media plan involves a tedious 42-step process. One of the main reasons for the high cost is the use of Microsoft Excel and manual processes. It’s a process that’s ripe for automation. The promises of workflow automation are to save time, eliminate mistakes, reduce transaction costs, increase agency profitability, and increase employee morale.

However, purpose-built workflow automation systems have so far failed to gain widespread adoption among advertising agencies. A survey of 65 digital media executives at the conference revealed that 80% (52 of the 65) still use Microsoft Excel and manual processes to create media plans while only 20% use a workflow system.  The four main reasons for failed adoption of workflow system alternatives to Excel cited are: too cumbersome, too limited in functionality, too expensive, and not integrated.

NextMark is aiming to replace Excel in the digital media planning process with its new Digital Media Planner system. The Planner is designed for independent digital advertising agencies, but can be used by agencies of all types and sizes. The system is accessed through the web as cloud-based software running on an enterprise-class SAS-70, Sarbanes-Oxley compliant platform.

Joe Pych, CEO of NextMark, unveiled the Digital Media Planner system and demonstrated the its main features at the conference including: importing from comScore Key Measures output; accessing advertising program details such as placements, inventory, rates, and audience profile via its data cards; creating a media plan using an intuitive spreadsheet interface; and exporting to Google’s DFA Ad Server. Mr. Pych indicated the system is available for free.

“Our goal for is to make digital media planning easy,” said Mr. Pych. “It seems like fighting windmills, but it’s about time someone replaced Excel because it causes so many problems and widespread unhappiness among digital media planners.”

Initial reactions to the Planner among conference attendees were positive. “My media planners are going to hug me for bringing this back to them!,” said Melissa Hodgdon, Vice President, Media Director of Engauge.

More information about NextMark’s Digital Media Planner is available on NextMark’s website at http://www.NextMark.com/dmp.

Why is automation important to digital media directors?

Sunday, December 2nd, 2012

Here is the presentation I gave this morning to a packed room of 70 media executives at the iMedia Agency Summit at the Camelback Inn in Scottsdale, AZ (super nice place btw!):

I presented our research that shows it costs more than $40k to create and execute a digital media plan and that executing a digital media plan involves a 42-step process. This process seems so ripe for automation with the high cost and labor. However, the Media Planning Tools Survey show of hands survey overwhelmingly concluded that Excel is still the top choice among media pros (as I’ve previously blogged). No surprise there… thankfully, because the rest of my presentation depended on that!

Despite the volume of screen shot slides in the presentation, I did rapid-fire 8-minute flyover of our newest creation: the Digital Media Planner system. We just launched it two days ago. This is the first time I’ve shown it off in public. I thought the iMedia Agency Summit was the perfect venue for the reveal since it is designed specifically for media planners at independent agencies. We structured our development timeline to launch in time for the conference.As always, our fantastic development team hit their dates (we’re big on shipping on time).

Being the first public reveal of the Digital Media Planner, I was afraid nervous nobody would like it. But based on a show of hands survey, virtually everyone did like it. Yay! So, that gave my ego a big boost (although maybe they were just being nice to me because I bought them all breakfast).

Why is automation important?

The main part of the session was to ask the audience the question: “why is automation important?” in digital media planning. Hands went up and I heard lots of smart answers, including roughly in this order:

  1. “profitability – the faster we can get things done, the more business we can take on”
  2. “efficiency – faster workflow – automation makes it easy to make on-the-fly changes quickly”
  3. “streamlining the process”
  4. “minimizes risk and human error”
  5. “media planner happiness”

I was pleasantly surprised that “profitability” was the first answer within two milliseconds. Most think “efficiency” first and business growth comes after a few minutes.  Lack of automation is clearly holding back both the top and bottom line at digital agencies. I’m glad someone answered “happiness” because that’s what it’s all about IMHO (and because I littered the place with “happiness” mugs). You find happiness is the core value of automation when you repeatedly ask why. And that’s why we internally call the development of the Digital Media Planner system, the “Digital Media Planner Happiness Project.”

Besides the free food, everyone at the breakfast got a free limited-edition coffee mug, hand-crafted by me. I created the smiley face image by hand using one of my favorite apps on my iPad – Paper by FiftyThree. Below is a picture of the mug as the group was filing in. It says “digital media planner happiness project” on the other side just like on the title slide of the presentation. Let me know if you want one of these mugs – I made 200 and there will be some left over.

Now it’s time to get outside and enjoy the warm, sunny day here in Scottsdale. Speaking of happiness, I’m very happy they hold these conferences at such beautiful places!

NextMark unveils a new Digital Media Planner tool

Friday, November 30th, 2012

After two years in the making, I’m very happy to unveil our latest creation: the Digital Media Planner – a system specifically designed to help digital media planners to get their job done more easily.

The 42-step process to create and execute the digital media plan costs agencies an average of $40,000 per campaign in labor costs. This cost does not include creative, technology, or other costs to deliver  the campaign. Just the media department labor cost. It’s a very expensive process.

The digital media planning process is ripe for automation because of the combination of high costs and repetitive, manual labor. However, prior solutions have failed to gain widespread adoption in the marketplace.  Despite the availability of various workflow systems, the digital media planning process is still typically done manually using Excel, email, shared drives, and generic tools. In our research, we discovered the reasons for system adoption failure were a combination of the following factors: (1) too cumbersome (2) too expensive (3) too limited in functionality or (4) not integrated.

With that in mind, we took a fresh approach to solving this problem this problem. (more…)

3 Reasons Why “Programmatic Premium” Doesn’t Work Today

Wednesday, November 7th, 2012

This article was originally published in The Makegood.

There’s been a lot of discussion lately about “programmatic premium” – using machines to fully automate the purchase of premium advertising inventory. It seems like every conference lately has someone from Kellogg’s on a panel saying programmatic premium is GR-R-REAT with very impressive statistics to support their claims.

The Ad Exchanges, DSPs, DMPs, SSPs, and various other TLAs (three letter acronyms) you see on Terry Kawaja’s Display Lumascape have certainly been successful at automating the buying and selling of remnant inventory. But remnant inventory represents only a small slice of advertising spending. According to Mike Leo, CEO of Operative, only 18% of digital media advertising budget is spent through exchanges.

Advertising technology stack vendors are now hungrily eyeing the other 82% of the pie that is currently being spent on premium advertising inventory through guaranteed contracts. Their story is their technology will work just as well for premium inventory as it has proven to be for remnant inventory. However, in practice, they face three very significant challenges.

First and foremost, today’s exchange-based technologies are not well-suited for buying guaranteed inventory. Exchange-based technology was built to optimize bids on an impression by impression basis in real-time. The lifecycle of the process is literally 30 milliseconds and does not involve humans. It’s just a simple transaction between two computers based on pre-programmed bidding algorithms.

In contrast, buying guaranteed inventory today is a messy 42-step process spanning weeks involving humans from multiple organizations, RFPs, dinners, ballgames, proposals, contracts, negotiations, reviews, signatures, and such. The big problem/opportunity with buying guaranteed inventory is not in optimizing bids, but rather in optimizing the workflow. Optimizing workflow within the agency and among trading partners requires a very different set of technologies than an algorithm for optimizing bid prices on a transaction.

To avoid all this messy workflow, some ad tech vendors ignore it and try to force-fit premium inventory into exchanges. They want to move the inventory into the game they are already good at playing.

That leads to the second problem: premium publishers don’t want to put their inventory in exchanges because it drives down the value of their inventory. Publishers joke that RTB really stands for “race to the bottom.” According to Walter Jacobs, EVP of Sales at Turner Digital “We don’t participate in any real time bidding or private exchanges at this point. It’s a very funny thing, because to the untrained eye, we might seem like an unsophisticated old media company that is scared to embrace technology. The opposite couldn’t be much closer to the truth. […] We believe the downside of RTB and private exchanges is that it fragments audiences.”

Ad tech vendors need to respect the needs of the premium publisher. Publishers are certainly keen to streamline their workflow, lower their transaction costs, and to make it easier to buy from them. However, they will never do that in an environment that commoditizes their inventory and creates channel conflict with their ad sales teams.

A third problem that is rarely mentioned, but perhaps trumps them all is the dirty secret that advertising agencies are making a ton of money on the old way of buying guaranteed inventory. Starting around 1990, agencies have moved from media commission models to hourly (or “cost plus”) pricing models. According to the 4A’s Labor Billing Survey Report, 91% of proposals today are priced based on hourly rates (despite scoring lowest among alternatives on the Grossman Grid). In other words, the more time they spend on a job the more they get paid for the job.

A typical digital media plan costs an agency $40,000+ in labor to create and execute. These costs plus a profit margin are the revenue for the agency. As such, agencies are reluctant to adopt technologies solely on the basis of efficiency because it will cut their revenue. As an engineer, it kills me there’s a disincentive to be more efficient. But that’s the cruel reality of the situation. Any new technology has to have value beyond just efficiency to give the agency a really good reason to break rank and to go through the painful process of establishing a new compensation model that preserves their revenue.

There’s a billion dollar opportunity for automation in premium inventory. Ad tech stack vendors have proven that automation works in remnant inventory. Now it’s time to raise the bar and evolve the automation to support the more sophisticated needs of the buyers and sellers in premium advertising inventory.